Automation tools like Make.com, Zapier, and IFTTT are widely used to connect different systems. However, Joomla’s scheduled tasks can serve as a powerful automation hub. In this case study, Mohamed Abdelaziz shares how he developed a Joomla-based automation system for a language examination center, integrating multiple platforms through APIs.
Background
The client faced challenges in synchronizing payments and invoice statuses across their Joomla website, SuiteCRM, PayU, Fio banking system, and FlexiBee accounting software. The existing Make.com automation proved inefficient due to its complexity, data security risks, and cost.
Challenges
- Limited API Capabilities – SuiteCRM and PayU lacked efficient filtering for invoices and payments, requiring complex workarounds.
- Data Security Concerns – Sensitive banking and transaction data were exposed to a third-party platform (Make.com).
- Cost Inefficiencies – The number of operations required in Make.com significantly increased costs, making automation expensive.
- Integration Complexity – The automation needed to connect multiple independent systems, each with different API implementations.
Solution
To address these issues, a Joomla-based automation hub was developed using Scheduled Tasks. The system enabled seamless synchronization of invoices, payments, and registrations, reducing manual work and improving efficiency. The automation hub was deployed as a standalone Joomla website to ensure data security and avoid exposing sensitive financial information.
Implementation Steps:
- Database Design: Structured to store connections and workflow logs efficiently.
- Connection Management: Each system’s API authentication details were stored securely in JSON format.
- Workflow Automation: Scheduled Tasks handled invoice-payment synchronization and log filtering.
- Logging System: Detailed logs provided auditing and troubleshooting insights.
- Cron Jobs: Used to trigger tasks at specific times as per business requirements.
Key Benefits
- 95% time savings in registration and check-in processes.
- 85% reduction in billing-related workload.
- Zero additional hosting costs compared to the $2K yearly expense with Make.com.
- Significant error reduction in payment processing.
- 33% reduction in human resource dependency for financial operations.
This case study highlights Joomla’s potential as an automation powerhouse, offering flexibility and cost efficiency. Read the full article by Mohamed Abdelaziz by clicking here.
